DDCs with a Difference

  Backed by Information 

Info-ready DDCs

A total of 14 DDCs have been upgraded with new global standard desktop GIS facility with ArcView 3.1 GIS software and hands on training. These districts are now able to produce and udpate GIS products on their own.

After the new GIS software was installed in its computer, DDC Myagdi has started producing various GIS maps of the districts and selling the same to those who seek information. The DDC has fixed the rates for the map thus: Rs. 200 for an A4 size map and Rs. 300 for an A3 size map.

Mustang DDC has been collecting relevant information in the district which will be compiled and displayed at an information board to be put up at Jomsom Airport very soon, and the Info Unit of the DDC Dadeldhura has prepared a small study report on disabled children in the district.

Resource Mapping


Portion of the well stocked and organised Districts Information Unit at Tanahun DDC

As per the provisions of the Local Self-Governance Act, 1999, many DDCs have initiated resource mapping of their respective districts. While Parbat and Tanahun districts have been completed resource mapping Achham district’s Poverty Mapping has been completed.

Computers Aid Development Efforts

The Information & Documentation Unit of Nuwakot DDC has prepared a computerised list of special allowances under VDC grants viz. old-age allowance, widow allowance, handicap allowance, of all the 61 VDCs in the districts. This is expected to regularise, systematise and expedite the delivery of such allowances by the government.

Local Communication Efforts

Mustang DDC organised a 5-day training on journalism for children in. The training, which was participated by school children from Mustang and Manang, was facilitated by resource persons from Nepal Press Institute and was partially funded by UNICEF-Pokhara. The training, besides providing the children with the basic tips on writing and reporting, also intended to sensitise and enable them to be the advocates for child right, environmental protection and against social evils. It further aimed to enhance proper social practice in them so as to promote decentralisation process from the grassroots. After the training the participants have started to publish a monthly wall newspaper Himal paari ko awaaz. the DDC’s Social Development and Information
Section is closely monitoring the activities of these children.

DDC Chitwan has started the publication of "Krishi Lekhmala" a series of Occasional Papers. The first of the series, on Goat Rearing was written by Dinesh Dhakal, a Progrmme Officer of Chitwan DDC.

Most DDCs have been bringing out regular bulletins that outline their development activities, significant local news, profiles of organisations and agencies working in the district, highlights of important places, festivals and traditions of the district.

     

Community Publication as a
Social Watchdog

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Social messages against alcoholism
and the interest rates of money-
lenders that far outweigh the capital
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The Laligurans monthly newspaper has been covering local news and views in Lahachowk VDC, Kaski, since December 1998. The newspaper with a circulation of 500 copies that started as a wall newspaper following a training provided by DPCP, has graduated itself into a tabloid sized and much "looked forward to" publication in the area. The newspaper is bought by 150 subscribers, including NGOs, the ACAP offices, neighbouring VDCs, and two copies each are provided to all the Community Organisations (COs) in the village. As the readership grows with every issue, the subject matter is also graduating from a highly localised one to a more regional one.

The editor Mr. Dolaraj Regmi says the paper has tried to stir up discussion and debate over problems plaguing the area and thus inspire and goad people towards development. The paper carries news of the area, success stories as well as opinion (in verse too) from the locals. Mr. Regmi says, "Through the cartoons, however crude the sketches may be, we depict social aberrations in the village and thus try to prick the community’s social conscience. The message comes out loud and clear."

Over the Radio Waves

Several DDCs have begun broadcasting their activities over local radio stations so that development messages can be disseminated to the grassroots. Dailekh and Kapilbastu DDCs air monthly bulletin of their activities over Radio Nepal from Surkhet. Meanwhile, Rupandehi DDC is sponsoring a fortnightly 30-minute slot on Radio Lumbini, an FM station. The programme features development news of the district including the social mobilisation initiatives of the DDC, the DDC’s management enhancement process, as well as issues like health, HIV/AIDS, education, roads, self-reliance programmes among others. The Programme Officers (POs) in the DDC have been given the responsibility of collection of information, preparation, editing and final production of news for the radio programme.

Baglung DDC has also taken the initiative to form a Communication Networking Forum to promote the image of Dhaulagiri region through the media in coordination with the Regional Radio Broadcasting Centre in Pokhara, Kaski. A 7-member working committee has been formed under the chairmanship of the DDC Chairman Mr. Leela Bahadur Thapa Magar. The committee has already drafted a comprehensive package of programmes on health, education, forestry, and other development areas, which is scheduled to be aired over the radio as "Dhaulagiri ko serophero". The Programme Officer of Baglung DDC, Mr. Bheshraj Sharma is acting as the coordinator of the working committee. The financial contribution for the programmes is being made by all the concerned agencies.

     

Streamlining the DDCs

Rupandehi DDC has formalised its HRD Section with the provision for two staff - a gazetted officer and non-gazetted first class level staff. Similarly the Financial Administration Section has a provision for a gazetted account officer. The DDC has introduced an Internal Audit Section with an Account Officer and assistants and also introduced a Revenue Mobilisation Unit. Likewise the Planning and Technical Sections have now been merged into one section. This Unit has made preparations to establish Ilaka Technical Units by posting Overseers and Sub-Overseers in all the 17 ilakas of the districts in order to provide technical support more efficiently, effectively and in a timely fashion. Following up on the enhanced organisational structure, the DDC has introduced some changes in the way it functions. It has introduced a double entry system for all official letters and documents and the filing system has been upgraded.

Kaski DDC has been making extra effort to improve its internal management system. Some of the changes include a raise in staff allowance, installation of a PABX system, procurement of a computer for the accounts section, recording staff movement, etc. Kaski DDC has also taken extra measures to make its decisions, its budget and its activities more transparent. For example, the DDC published its budget in its newsletter, which was widely disseminated.

DDCs Responsible for Local HRD needs

With the establishment of Human Resource Development Units (HRDUs) within the DDCs, the districts have started preparing district-specific training needs. The DDCs have been conducting Training Need Assessment (TNA) exercises to prepare individual HRD Plans of the districts. This will help to strenghten the local HRD-building capacity of the DDCs and VDCs in coordination with local stakeholders like the line agencies and NGOs, as well as local and regional training institutions.

The DDCs through the HRDUs have already started to conduct training addressing locally identified needs. DDC/HRDU Parbat, for instance, has conducted training for VDCs officials on local governance. Likewise, DDC/HRDU Banke in coordination with Plan International and the Agricultural Development Bank has conducted several training on gender issues and the Local Self-Governance Act for VDC members and elected women representatives.

Training Halls for Enhanced HRD Activities

Although all DDCs have begun to undertake HRD activities in their districts through the HRD Units, some have gone further. Palpa DDC, realising the necessity of a standard residential training centre, and Palpa’s climatic suitability as a training destination, has bought 3.5 ropanis of land to construct a Training Centre. The DDC has also assigned the Physical Infrastructure Section of the DDC to design the Centre.

Kailali DDC too is strengthening the HRDU bypreparing a Training cum Review Hall with a seating capacity of 20. The DDC next plans to construct a conference hall that can seat 200 people.

No more bundled papers

Myagdi DDC has started a campaign of revamping its image by discarding the old system of keeping files bundled up in cloths. The DDC is implementing a scientific and systematic filing system in order to move along with the times. The DDC has also purchased a locally-assembled computer for LTFB, thus exemplifying its commitment for devolved local development.

     


Chalking out priorities in Dadeldhura

Local Development Planning: Thinking Long Term

With the promulgation of the Local Self Governance Act, 1999, and its Regulations, it is becoming increasingly important for the districts to have a long term vision and strategy for development. As per the LSGA, all districts need to prepare periodic plans, which will then serve as the basis for the DDCs to produce their annual district development plans. Realising this, most districts have initiated periodic planning exercises. Some have already formulated their long term visions and developmental strategies, others are in the process of finalising them and some initiated the process in the last quarter.

     
Lessons Learnt by Bharatpokhari VDC, Kaski
  • Previously the projects implemented through VDC grants would not even be implemented in 2-3 years. Now all programmes, irrespective of who the donor is, are completed and handed over within 4-6 months.
      
  • There used to be very unhealthy competition amongst the members of the Village Council to include their pet projects into the VDC Plan. Now all inclusion is done on the basis of participatory prioritisation
      
  • The user communities who previously used to expect the VDC or others for the maintenance and operation of projects, now conduct these jobs on their own by mobilising local resources and manpower.
      
  • People who earlier used to find it difficult to offer voluntary labour for an hour or to contribute Rs. 100 are now willing to work voluntarily for 2-3 days during peak monsoons period or even contribute Rs. 1000 for a project to improve their communities.

CO representation at the VDC

Benimanipur VDC, Nawalparasi, at the request of the CMC, has decided to make provisions for the representation of a Chairperson/Manager of a CO at all VDC Board meetings. The Chairperson/ Manager will represent all COs of the village and act as coordinator between the VDC and the COs on any village development issues.

Regional Approach to Development

Regional networking meetings, which are held bi-annually in each region, have provided an opportunity to the district stakeholders to jointly review the progress made in the past six months, draw lessons from successful cases and also provide policy feedback for facing the challenges during the programme implementation. Of late, these meetings have become even more important in terms of transferring the ownership of the Programme to the district stakeholders. The regional networking meetings are followed by consultative session between the District Development Advisors, Sub Regional Managers and the Programme Management for more effective implementation of the Programme activities.

Ilaka offices for more devolved planning


Ilaka Planning Workshop in Kailali

DDCs have realised the importance of ilakas as the important and transparent link in the participatory planning process. Realising this, some DDCs, like Achham DDC, have established offices in the ilakas. Parbat DDC has initiated the concept of using the ilaka-level forum for coordinating the activities of the line agencies. Ilaka offices have been established in all the ilakas under the convenorship of the DDC member representing the area. The VDC secretary of the VDC where the office is established, is the Secretary of the Ilaka office and is responsible for coordinating and arranging the ilaka-level activities as instructed by the DDC.

Likewise, in Achham, the DDC appointed the Ilaka members to monitor the development activities initiated by the VDCs in the last fiscal year and submit a report. At a meeting organised after the completion of the monitoring visit, it was seen that aside from some irregularities, most of the projects in the villages were going on normally and that the funds had been utilised properly. The DDC Chairman emphasised the need to further maximise the achievements and urged the ilaka members to continue their vigilance.

There is an increasing trend of more and more plans & programmes prioritised
by the districts in a participatory bottom-up manner being included in NPC’s Red
Book. The chart below shows the budget requested by the districts vis a vis the
approved amount.


Source: Quarterly Progress Report of DDCs 

Electricity that the people wanted


The solar panel on the roof of Dhanalal Roka's house in Kuhun

Babiyochaur and Kuhun VDC, as yet out of the national electricity grid, have an immense demand for electricity. Accordingly at last year’s bottom-up planning process, the two VDCs requested for Solar electricity systems. Their requests were incorporated into the District Development Plan where the DDC requested the central government for subsidy for 400 solar panels. According to the FY 2056/57 Red Book, 66 systems were approved for Myagdi district. At the initiation of the LTFB Myagdi, the requests for solar panels from 78 applicants from the two VDCs were linked with the Alternative Power Company (APC) in Kathmandu. Each solar system of 40 watt capacity costs around Rs. 31,000 and APC will probably provide a subsidy of Rs. 15,000 per system. The Kathmandu Power Company and the Lotus Energy company who are bidding for the supply of the systems on behalf of APC have already installed demonstration systems in the two VDCs. As of September 2000, DDC Myagdi reports that 32 solar electricity units in Kuhun VDC and 21 units in Babiyochaur have already been installed. The demand for the sets have been increasing and people are seeking additional support to fulfill their demands.

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Chairman of Samaiji VDC, Dadeldhura, speaking at the first anniversary function of the establishment of the community health clinic as the DDC Chairman looks on

Public Service

The DDCs, in partnership with VDCs and community organisations, have consolidated public service programmes to initiate activities related to health, education and other sectors. The DDCs have established a revolving public service fund in the districts, formed project implementation committees and requested VDCs to submit proposals for financial assistance. These small funds have helped establish/maintain/repair schools, run medical clinics, stationery shops etc. The amended guidelines, based on the feedback from the districts, has helped the DDCs to consolidate the public service activities.

 

Contribution

Dec 99
19 districts

Sep 00
21 districts

DDC

Rs. 5.4 m

Rs. 6.6 m

VDC

Rs. 9.1 m

Rs. 13.3 m

Total

Rs. 14.5 m

Rs. 19.9 m

The local bodies’ ownership of VDP can be seen by their increasing involvement in VDP and their contribution in LTF. Six DDCs have been implementing VDP in 16 VDCs through their own resources.